Personal Data Protection Notice for GreenoNetics Sdn Bhd
At GreenoNetics Sdn Bhd, we are committed to protecting your personal information and privacy. In this Personal Data Protection Notice, “we,” “us,” and “our” refer to GreenoNetics Sdn Bhd, and “you” includes third parties whose personal data you have provided to us.
This Personal Data Protection Notice outlines how we collect, use, and handle your personal information in compliance with relevant data protection laws. Please note that GreenoNetics Sdn Bhd may update this notice from time to time, and any changes will be published on our website or communicated to you via email.
1. Personal Information
1.1 Types of Personal Information
Personal information refers to data that relates to you or third parties associated with you, collected or provided to GreenoNetics Sdn Bhd for the purposes outlined in Section 2 below. The personal information we may process includes:·
Your name
· Identification number (NRIC)
· Contact details
· Religious beliefs
· Medical history or information
· Previous examination results
· Academic records
· Financial and banking account details
· Information about your family, relatives, or third parties provided to us
· Preferences related to products and services
· Information in audio and/or video format (e.g., voice or video recordings)
· Images (e.g., photographs)
· Location tracking/GPS information
· Other information you provide to GreenoNetics Sdn Bhd through various channels, including our website, mobile applications, electronic forms, physical forms, email, and social media platforms.
1.2 Source of Personal Information
We collect your personal information from various sources, including:·
Directly from you
· Indirectly from your parents, guardians, or recruitment agents
· Cookies when you use our website
· Other third-party websites affiliated with GreenoNetics Sdn Bhd
· Mobile applications provided by GreenoNetics Sdn Bhd
· Electronic and physical forms
· Email communications
· Social media platforms and other communication messaging
platforms
1.3 Obligatory Personal Information
The information requested in our forms is typically obligatory unless stated otherwise. Failure to provide obligatory information may affect our ability to process your requests or provide you with relevant services.
2. Purposes of Collecting and Processing Your Personal Information
We collect and process your personal information for various purposes, including but not limited to:
· Processing your application for admission and managing your academic journey
· Providing ancillary services such as visa applications and insurance coverage
· Assisting you in securing placements, internships, or attachments
· Processing your application for admission and managing your academic journey
· Providing ancillary services such as visa applications and insurance coverage
· Assisting you in securing placements, internships, or attachments
· Administering tuition fees and other payments
· Managing your use of facilities and events
· Ensuring campus safety and security
· Processing requests for products and services
· Conducting internal marketing analysis
· Creating personalized products and services
· Supporting research and innovation
· Storing and analyzing data
· Improving our products and services
· Sending you relevant marketing and promotional materials
· Complying with legal and regulatory obligations
· Contacting you regarding products, services, events, promotions, and advertising
· Allowing third parties to contact you for marketing campaigns
· Ensuring effective website presentation
· Maintaining internal records
· Administering tuition fees and other payments
· Managing your use of facilities and events
· Ensuring campus safety and security
· Processing requests for products and services
· Conducting internal marketing analysis
· Creating personalized products and services
· Supporting research and innovation
· Storing and analyzing data
· Improving our products and services
· Sending you relevant marketing and promotional materials
· Complying with legal and regulatory obligations
· Contacting you regarding products, services, events, promotions, and advertising
· Allowing third parties to contact you for marketing campaigns
· Ensuring effective website presentation
· Maintaining internal records
3. Disclosures and Transfers of Personal Information
3.1 Entities within GreenoNetics Sdn Bhd
Your personal information may be processed and disclosed to entities within GreenoNetics Sdn Bhd, including related companies, subsidiaries, holding companies, associated companies, and outsourcing partners, both within and outside Malaysia, for the purposes outlined in Section 2.
We ensure that access to your personal information is restricted to staff who need it to fulfill their job requirements.
3.2 Classes of Third Parties
Your personal information may be disclosed or transferred to relevant third parties within or outside Malaysia, as required by law, contractual agreements, business relationships, or for the purposes outlined in Section 2. These third parties may include:
- Government departments, agencies, and regulators
- Law enforcement agencies
- Professional and statutory bodies
- Business partners and advertisers
- Service providers
- Third-party entities for marketing campaigns
- Third parties involved in mergers, acquisitions, or reorganizations
3.3 Transfer of Personal Data Outside Malaysia
In some cases, your personal information may be transferred outside Malaysia to third parties involved in providing services to us. We ensure that such third parties are contractually bound to protect your personal information and process it only under our instructions.
4. Websites
4.1 Links to Other Sites
Our website may contain links to other websites for your convenience. These linked sites may have their own privacy statements, which we recommend you review. GreenoNetics Sdn Bhd is not responsible for the content or use of linked sites.
4.2 Location-Enabled Products or Applications
Certain products or applications may transmit your location information to us. We only use this information to provide the requested service. Location-enabled features are opt-in, and you can control your participation or disable them at any time.
4.3 Cookies
We may use cookies to process your information. Cookies are text files stored on your computer or device. They help us identify you and collect information about your website visit, including date, time, referrer URL, web browser, and accessed pages. Some web pages may require limited personal information to provide specific services, and this information will be used solely for those purposes.
5. Right to Access and Correct Personal Information
You have the right to access and correct your personal information held by us, subject to certain exceptions. Please notify us of any changes to your information to ensure its accuracy.
If you wish to access or correct your personal information, please refer to our data access form and contact us at the details provided in Section 6.
6. Limiting Processing, Withdrawing Consent, Further Inquiries, and Complaints
If you want to limit the processing of your personal information, withdraw your consent, make inquiries, or file a complaint, please contact us using the details provided below:
info@GreenoNetics.com
7. Data Security
We have implemented physical, technical, and procedural measures to secure your personal information, protect it from loss, and prevent unauthorized access, use, alteration, or disclosure. We also ensure that third-party service providers adhere to similar security standards.
Please note that while we take these measures, the transmission of information over the internet is not entirely secure. We cannot guarantee the security of information transmitted via our website.
8 Retention of Personal Data
We will process your personal data for as long as we have a legal basis to do so. Your personal information will be stored for only the period as necessary to fulfil the purposes stated above after which we will ensure that your personal information is deleted or if it is no longer necessary to store.
We also implement the following measures for the management and deletion of personal data that is stored by us:
(a) Maintaining a system for proper record of personal data disposal periodically and making such record available for submission when directed by the Personal Data Protection Commissioner;
(b) Conducting reviews and disposing all unwanted personal data that in the database from time to time;
(c) Preparing and maintaining a personal data disposal schedule for inactive data with a twenty-four (24) months period;
(d) Dispose personal data collection forms used in commercial transactions within a period of fourteen (14) days, except if/unless the forms carry legal values in relation to the commercial transaction;
(e) Prohibiting the storage of personal data through removable media device and cloud computing service unless written consent is obtained from an officer authorized by the top management of Sunway
9 Conflict
In the event of any conflict between this English language Personal Data Protection Notice and its corresponding Bahasa Malaysia Personal Data Protection Notice, the terms in this English language Notice shall prevail.
This Personal Data Protection Notice was last updated on 24 January 2024.
